Privacy Notice — The MS Fund

Last updated: October 2025

1. What personal data we collect

We may collect the following information:
– Name
– Email address
– Phone number
– Postal address
– Donation information
– Gift Aid declarations
– Communication preferences

We collect this information when you contact us, donate, sign up for updates, or otherwise interact with us.

2. How we use your information

We use your personal data to:
– Process and acknowledge donations
– Administer Gift Aid claims
– Respond to enquiries
– Communicate updates, fundraising activities and events (if you have asked us to)
– Keep administrative records

We will only use your data when necessary for our activities and where permitted by law.

3. Sharing your data

We do not share your personal data with third parties unless:
– You provide explicit permission; or
– We are required to do so by law (e.g., HMRC for Gift Aid)

We do not sell your data.

4. Legal basis for processing

We process personal data on the following grounds:
– Consent (e.g. receiving communications)
– Legitimate interests (e.g. administration)
– Legal obligation (e.g. Gift Aid records)

5. How long we keep your data

We keep personal data only as long as necessary, including:
– Gift Aid / donation records: up to 7 years (legal requirement)
– Contact information: until you withdraw consent or request deletion

6. Your rights

You have the right to:
– Access your personal data
– Request correction or deletion
– Withdraw consent
– Object to processing
– Make a complaint to the Information Commissioner’s Office (ICO)

More information is available at: ico.org.uk

7. Security

We take reasonable steps to protect personal data from loss, misuse, or unauthorised access.

8. Contact us

If you have questions or wish to exercise your rights, please contact:

Email: jack@themsfund.co.uk

9. Updates to this notice

We may update this notice occasionally. The latest version will be available on our website.